Who we are

The data controller responsible in accordance with the purposes of the General Data Protection Regulation (GDPR) of the European Union and other data protection regulations is:

FKFS Forschungsinstitut für Kraftfahrwesen und Fahrzeugmotoren Stuttgart

Pfaffenwaldring 12

70569 Stuttgart

Deutschland

+49 711 685-65888

info(at)fkfs.de

www.fkfs-veranstaltungen.de ; www.fkfs.de

 

How to contact the data protection officer

The designated data protection officer is:

DataCo GmbH

Nymphenburger Str. 86

80636 München

 

What do we mean by ‘legal basis’?

Consent (Art. 6(1) (a) GDPR)– You have given us your consent to process your personal data for the specific purpose we have explained to you. You have the right to withdraw your consent at any time. For further information on how to withdraw consent, please see the ‘Exercising your rights’ subsections in the subsequent sections of this Privacy Policy.

Contract (Art 6(1) (b) GDPR) – We need to use your data to fulfil a contract you have with us. Alternatively, it’s necessary to use your data because we have asked you to, or you have taken yourself, specific steps before entering that contract.

Legal Obligation (Art 6(1) (c) GDPR) – We need to use you’re your data to comply with the law.

Vital Interests (Art 6(1) (d) GDPR) – Processing your data is necessary to protect your vital interests or of another person. For example, to prevent you from serious physical harm.

Public Task (Art 6(1) (e) GDPR) – Using your data is necessary for the performance of a task carried out in the public interest, or because it is covered by a task set out in law, for example, for a statutory function.

Legitimate Interests (Art 6(1) (f) GDPR) – Processing your data is necessary to support a legitimate interest we or another party has, only where this is not outweighed by your own interests.

Please note that if your data is processed to fulfill a contract or legal obligation and you do not provide the requested data, we may not be able to provide you with our website services.

 

Data sharing and international transfers

As explained throughout this Privacy Policy, we use various service providers to help us deliver our services and keep your data secure. When we use these service providers, it is necessary for us to share your personal data with them.

We have concluded agreements with all our service providers that we share your data with that oblige them to protect your data.

Where your personal data is shared outside the EU, we ensure that your personal data is given an equivalent level of protection, either because the jurisdiction to which your data is transferred has an ‘adequate’ data protection standard according to the European Commission, or by using another safeguard such as an enhanced contractual agreement, i.e. Standard Contractual Clauses adopted by the European Commission (SCCs).

For example, where we use US service providers, we either rely on SCCs or the EU-US Data Protection Framework, depending on the specific provider. You can request a copy of SCCs we have concluded with our service providers by sending an email to the email address provided in this Privacy Policy.

 

Your rights

When your personal data is processed, you are a data subject within the meaning of the GDPR and have the following rights:

1. Right of access (Art. 15 GDPR)
You may request the data controller to confirm whether your personal data is processed by them.

If such processing occurs, you can request the following information from the data controller:

• Purposes of processing
• Categories of personal data being processed.
• Recipients or categories of recipients to whom the personal data have been or will be disclosed.
• Planned storage period or the criteria for determining this period
• The existence of the rights of rectification, erasure or restriction or opposition.
• The existence of the right to lodge a complaint with a supervisory authority.
• If applicable, origin of the data (if collected from a third party).
• If applicable, existence of automated decision-making including profiling with meaningful information about the logic involved, the scope and the effects to be expected.
• If applicable, transfer of personal data to a third country or international organization.

2. Right to rectification (Art. 16 GDPR)
You have a right to rectification and/or modification of the data, if your processed personal data is incorrect or incomplete. The data controller must correct the data without delay

3. Right to the restriction of processing (Art. 18 GDPR)
You may request the restriction of the processing of your personal data under the following conditions:

• If you challenge the accuracy of your personal data for a period that enables the data controller to verify the accuracy of your personal data.
• The processing is unlawful, and you oppose the erasure of the personal data and instead request the restriction of their use instead.
• The data controller or its representative no longer need the personal data for the purpose of processing, but you need it to assert, exercise or defend legal claims; or
• If you have objected to the processing pursuant and it is not yet certain whether the legitimate interests of the data controller override your interests.

4. Right to erasure ("Right to be forgotten") (Art. 17 GDPR)
If you request from the data controller to delete your personal data without undue delay, they are required to do so immediately if one of the following applies:

• Personal data concerning you is no longer necessary for the purposes for which they were collected or processed.
• You withdraw your consent on which the processing is based pursuant to and where there is no other legal basis for processing the data.
• You object to the processing of the data and there are no longer overriding legitimate grounds for processing, or you object pursuant to Art. 21 (2) GDPR.
• Your personal data has been processed unlawfully.
• The personal data must be deleted to comply with a legal obligation in Union law or Member State law to which the data controller is subject.
• Your personal data was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

The right to deletion does not exist if the processing is necessary

• to exercise the right to freedom of speech and information;
• to fulfil a legal obligation required by the law of the Union or Member States to which the data controller is subject, or to perform a task of public interest or in the exercise of public authority delegated to the representative.
• for reasons of public interest in the field of public health.
• for archival purposes of public interest, scientific or historical research purposes or for statistical purposes.
• to enforce, exercise or defend legal claims.

5. Right to data portability
You have the right to receive your personal data given to the data controller in a structured and machinereadable format. In addition, you have the right to transfer this data to another person without hindrance by the data controller who was initially given the data.

6. Right to object
For reasons that arise from your particular situation, you have, at any time, the right to object to the processing of your personal data pursuant to Art. 6 (1) (e) or 6 (1) (f) GDPR; this also applies to profiling based on these provisions.

 If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data in regard to such advertising; this also applies to profiling associated with direct marketing.

7. Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority if you consider that the processing of personal data concerning you infringes the GDPR. The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR. A list, of the locally competent supervisory authorities in Germany can be found on the website of the Federal Commissioner for Data Protection at the following

link: https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html

 

Data processing when you load our website

1. Description and scope of data processing
Each time our website is accessed, our system automatically collects data and relevant information from the computer system of the calling device.

The following data is collected:

• Information about the browser type and the version used
• The user's operating system
• The Internet service provider of the user
• Date and time of access
• Websites from which the user's system accessed our website
• Websites the user's system accessed through our website

This data is stored in the log files of our system.

Not included are the IP addresses of the user or other data that enable the assignment of the data to a user.

2. Purpose of data processing
The storage in logfiles is done to ensure the functionality of the website. The data is also used to optimize the website and to ensure the security of our IT systems. An analysis of the data for marketing purposes does not take place.

3. Legal basis for data processing
The legal basis for the temporary storage of data and logfiles is Art. 6 (1) (f) GDPR.

4. Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. The session is complete when the collection of data for the provision of the website is accomplished.

If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is not possible.

5. Exercising your rights
The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. The user can object to this. Whether the objection is successful is to be determined within the framework of a balancing of interests.

 

Use of cookies

1. Description and scope of data processing
When you visit our website, we use technical tools for various functions, in particular cookies, which can be stored on your device. When you visit our website for the first time and at any time later, you have the choice of whether you generally permit the setting of cookies or which individual additional functions you would like to select. You can make changes in your browser settings or via our consent manager. Cookies are text files or information in a database that are stored on your hard drive and assigned to the browser you are using so that certain information can be passed to the entity that sets the cookie.

We use technically necessary cookies, which are required for the technical structure of the website. Without these cookies, our website cannot be displayed (completely correctly) or the support functions are not possible.

The following data is stored and transmitted in the technical necessary cookies:

• Log-in information

2. Purpose of data processing
The purpose of using technically necessary cookies is to ensure the functionality of our website. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

We need technical necessary cookies for the following purposes:

• Functionality of the website

3. Legal basis for data processing
The regulations of the Telecommunications Digital Services Data Protection Act (TDDDG) are relevant for the storage of information in the end user's terminal equipment and/or access to information already stored in the end user's terminal equipment. If the setting and reading of cookies is technically necessary, this is done to ensure the functionality of our website. In this case, the storage of and access to cookies on your terminal equipment is carried out on the basis of § 25(2)(2) TDDDG. This storage of and access to the information in your terminal equipment serves to facilitate your use of our website and to be able to offer you our services as you have requested. Some functions of our website also do not work without the use of these cookies and could therefore not be offered. The cookies are generally deleted after the session ends (e.g. logging out or closing the browser) or after the expiry of a specified duration. Information on different storage periods for cookies can be found in the following sections of this data protection declaration.

As far as cookies are set that are not technically necessary, this is done on the basis of your expressed consent, which you can provide via the cookie banner. The basis for storing and accessing information in this case is § 25(1) TDDDG in conjunction with. Art. 6(1)(1)(a), Art. 7 GDPR. You can withdraw your consent at any time with effect for the future or subsequently grant it again by configuring your settings for cookies accordingly. Alternatively, you can prevent the storage of cookies by making the appropriate settings in your browser software. Please note that the browser settings you make only affect the browser you are using. If personal data is processed following the storage of and access to the information on your terminal equipment, the provisions of the GDPR are relevant. Information on this can be found in the following sections of this privacy policy.

 

Contact via Email

1. Description and scope of data processing
You can contact us via the email address provided on our website. In this case the personal data of the user transmitted with the email will be stored.

The data will be used exclusively for the processing of the conversation.

2. Purpose of data processing
If you contact us via email, this also constitutes the necessary legitimate interest in the processing of the data.

3. Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) (f) GDPR. Our legitimate interest is to optimally answer your request that you send by e-mail.
If the purpose of the email contact is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) (b) GDPR.

4. Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when it can be concluded from the circumstances that the matter in question has been conclusively resolved.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Exercising your rights
You have the possibility to withdraw consent to the processing of their personal data at any time. If you contact us via email, you can object to the storage of his personal data at any time, by the following means:

Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time. If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact datenschutz@fkfs.de via e-mail.

In this case, all personal data stored while establishing contact will be deleted.

 

Application via Email

1. Description and scope of data processing
You can send us your application via email. We process your email address and the information you provide in the email.

After sending your application, you will receive confirmation of receipt of your application documents from us by email.

2. Purpose of data processing
The processing of personal data from the application form serves us solely to process your application.

 3. Legal basis for data processing
The legal basis for the processing of the data is the initiation of the contractual relationship at the request of the data subject, Art. 6 (1) (b) Alt. 1 GDPR and § 26 (1) BDSG (Federal Act of Dataprotection).

4. Duration of storage
After completion of the application procedure, the data will be stored for up to 2 months. Your data will be deleted after 2 months at the latest. In the event of a legal obligation, the data will be stored within the framework of the applicable provisions.

 

Corporate web profiles on social networks

YouTube: YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, United States

On our company profile we provide information and offer Youtube users the possibility of communication. If you carry out an action on our Youtube company profile (e.g. comments, contributions, likes etc.), you may make personal data (e.g. clear name or photo of your user profile) public. However, as we generally or to a large extent have no influence on the processing of your personal data by Youtube, we cannot make any binding statements regarding the purpose and scope of the processing of your data.

Our corporate profile in social networks is used for communication and information exchange with (potential) customers. We use the company's profile for: We maintain online presences within social networks and platforms in order to communicate with the customers, interested parties and users active there and to inform them about our services.

Publications on the company profile can contain the following content:

• Information about products
• Advertisement

Every user is free to publish personal data.

As far as we process your personal data in order to evaluate your online behavior, to offer you sweepstakes or to conduct lead campaigns, this is done on the basis of your express declaration of consent, Art. 6 (1) (a), Art. 7 GDPR. The legal basis for processing personal data for the purpose of communicating with customers and interested parties is Art. 6 (1) (f) GDPR. Thereby, our legitimate interest is to answer your request optimally or to be able to provide the requested information. If the aim of contacting you is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) (b) GDPR.

The data generated on the company profile are not stored in our own systems.

You can object at any time to the processing of your personal data that we collect within the framework of your use of our corporate web profiles and assert your rights as a data subject mentioned the "Your rights" section of this privacy policy. Please send us an informal email to Datenschutz@fkfs.de. For further information on the processing of your personal data by Youtube and the corresponding objection options, please click here:

YouTube: https://policies.google.com/privacy?gl=DE&hl=en

 

Use of corporate profiles in professionally oriented networks

1. Scope of data processing
We use corporate profiles on professionally oriented networks. We maintain a corporate presence on the following professionally oriented networks:

• LinkedIn

On our site we provide information and offer users the possibility of communication.

The corporate profile is used for job applications, information, public relations, and active sourcing.

We do not have any information on the processing of your personal data by the companies jointly responsible for the corporate profile. Further information can be found in the privacy policy of:

LinkedIn: https://www.linkedin.com/legal/privacy-policy

If you carry out an action on our company profile (e.g. comments, contributions, likes etc.), you may make personal data (e.g. clear name or photo of your user profile) public.

2. Legal basis for data processing
The legal basis for the processing of personal data for the purpose of communication with customers and interested parties is Art. 6 (1) (f) GDPR. Our legitimate interest is to answer your request optimally or to be able to provide the requested information. If the aim of contacting you is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) (b) GDPR.

3. Purpose of the data processing
Our corporate web profile serves to inform users about our services. Every user is free to publish personal data.

4. Duration of storage
The data generated on the company profile are not stored in our own systems.

5. Exercising your rights
You can object at any time to the processing of your personal data that we collect within the framework of your use of our corporate web profiles and assert your rights as a data subject mentioned the "Your rights" section of this privacy policy.Please send us an informal email to the email address stated in this privacy policy.

You can find further information on objection and removal options here:

LinkedIn: https://www.linkedin.com/legal/privacy-policy

 

Hosting

The website is hosted on servers of a service provider commissioned by us.

Our service provider is: IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany.

For further information on the processing of personal data by Ionos please see: https://www.ionos.com/terms-gtc/privacy-policy/

The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The stored information is:

• Information about the browser type and the version used
• The user's operating system
• The Internet service provider of the user
• Date and time of access
• Websites from which the user's system accessed our website
• Websites the user's system accessed through our website

This data will not be merged with other data sources. The data is collected on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of his website - and server log files are therefore recorded.

The server of the website is geographically located in Germany.

 

Registration

1. Description and scope of data processing
We offer users the opportunity to register by providing personal data. The data is entered into a form and transmitted to us and stored. The following data is collected as part of the registration process:

• Email address
• Last name
• First name
• Address
• Telephone / mobile phone number
• Date and time of registration

As part of the registration process, your consent to the processing of this data is obtained.

2. Purpose of data processing
A registration of the user is necessary for the fulfilment of a contract with the user or for the execution of pre-contractual measures.

3. Legal basis for data processing
The legal basis for the processing of the data is Art. 6 (1) (a) GDPR where you have provided consent. The legal basis for the processing of registration data necessary to conclude or fulfil a contract with you is Art. 6 (1) (b) GDPR.

4. Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected.

This is the case for the data collected during the registration process for the execution of a contract or for the implementation of pre-contractual measures if the data is no longer required for the execution of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to comply with contractual or legal obligations.

5. Exercising your rights
As a user you have the possibility to cancel the registration at any time. You can request a change to the data stored about you at any time, by the following means:

If users contact us via our contact form, e-mail or other communication channels, we process the data provided to us in this context to process the communicated request; legal basis: contract fulfillment and pre-contractual inquiries (Art. 6 para. 1 sentence 1 lit. b) GDPR), legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR). Upon request, we delete the data after fulfillment of the contract or change the data. If the data subject wishes to assert their right to deletion or modification of the data, they can contact us at any time by email at datenschutz@fkfs.de.

If the data is necessary for the fulfilment of a contract or for the implementation of pre-contractual measures, a premature deletion of the data is only possible insofar as contractual or legal obligations do not stand in the way of a deletion.

 

Integrated third-party services
We use various service providers to deliver the service we offer through on the website.

Generally, where such services are essential to providing the basic service offered by the website, we have a legitimate interest in sharing your data with the relevant service providers in order to provide the relevant website service.

Where such services are required for additional services, enhanced functionalities, or additional purposes, your personal data will only be transferred to service providers if you provide consent.

 

Use of Matomo

1. Scope of the data processing
We use the open source software tool Matomo, InnoCraft Ltd (NZBN 6106769),7 Waterloo Quay PO625, 6140 Wellington, New Zealand (formerly PIWIK) on our website to analyze the surfing behavior of our users. If individual pages of our website are accessed, the following data is stored:

• 3 bytes of the IP address of the user's accessing system
• the website accessed
• the website from which the user accessed the website (referrer)
• the subpages that are accessed from the accessed website
• the time spent on the website
• the frequency with which the website is accessed

The software runs exclusively on the servers of our website. This data is only stored there. The data is not passed on to third parties. The software is set so that the IP addresses are not stored in full, but the last byte of the IP address is masked (e.g.: 192.168.134.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

2. Purpose of the data processing
The processing of this personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. These purposes also constitute our legitimate interest in processing the data in accordance with Art. 6 para. 1 lit. f GDPR. By anonymizing the IP address, the interest of users in the protection of their personal data is sufficiently taken into account.

3. Legal basis
The legal basis for the processing of users' personal data is Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in the statistical analysis of user behavior for optimization and marketing purposes.

4. Possibility of objection and removal
You have the option of preventing the actions you take here from being analyzed and linked. This will protect your privacy, but will also prevent the owner from learning from your actions and improving usability for you and other users.

You can find more information on the privacy settings of the Matomo software at the following link: https://matomo.org/docs/privacy/.

 

Use of Powermail Extension for TYPO3

1. Scope of Processing of Personal
Data We use the Powermail Extension for TYPO3, provided by TYPO3 Association, Gewerbestraße 10, CH-4450 Sissach, Switzerland. Powermail is a versatile tool for creating and managing forms on TYPO3 websites. It processes data such as user inputs in forms (like contact details and messages), as well as device and browser information of the users. This data collection is essential for us to handle form submissions effectively and to ensure that our website's interactive features are responsive and user-friendly.

2. Purpose of Data Processing
The primary purpose of using the Powermail Extension is to facilitate user interactions on our website through forms. By analyzing user submissions and interactions with our forms, we can improve the functionality of our site, respond to user inquiries efficiently, and tailor our communication to meet user needs.

3. Legal Basis for the Processing of Personal Data
The processing of personal data through the Powermail Extension is based on the user's consent in accordance with Art. 6 (1) (a) GDPR.

4. Duration of Storage
The personal data collected through the Powermail Extension is stored only as long as necessary for the purpose of form management and user interaction. Data is securely deleted or anonymized once it is no longer required for its intended purpose or when the user requests its removal.

5. Exercising Your Rights
You have the right to withdraw your consent to the processing of your personal data under data protection law at any time. Withdrawing your consent does not affect the legality of processing conducted based on consent prior to its withdrawal. You can exercise your rights, including requesting the deletion or modification of your data, by contacting us directly, especially in cases where you have previously submitted personal data through our forms.

 

This privacy policy has been created with the assistance of DataGuard.

As of July 17, 2024