FKFS Veranstaltungen

Privacy Notice

for Event participants of Forschungsinstitut für Kraftfahrwesen und Fahrzeugmotoren Stuttgarts (FKFS) events

Who we are 

All references to ‘we’, ‘us’ or ‘the company’ in this Privacy Notice refer to the following organisation: 

Forschungsinstitut für Kraftfahrwesen und Fahrzeugmotoren Stuttgart
Pfaffenwaldring 12 70569 Stuttgart, Germany
Tel.: +49 711 685-65888

Who this Privacy Notice applies to 

This Privacy Notice sets out how we use personal data for the following individuals: 

  • All individuals who register for and/or attend in-person events

Our role in the processing of your personal data 

When we process your personal data for purposes related to our events, we are the controller of any personal data that you give to us. This means that we are responsible for deciding how we collect, use and store information about you. 

Your personal data that we process 

If you sign up to participate in an event organised by us, we ask you to provide certain information so that we can process your interest in the event, provide you with relevant updates, and facilitate and confirm your attendance.

Specifically, we collect the following information:

  • Personal Identification Information: First name, last name
  • Contact information: Email address, phone number, postal address
  • Professional Information: Job title, affiliated organisation, industry
  • Payment information: billing address
  • Event program: Participation at the event program

During events, we collect the following information:

  • Photographs and recordings: Photos and videos captured during the event

Following events, we offer the opportunity to provide feedback:

  • Opinions and feedback: Responses to post-event surveys or feedback forms, including satisfaction ratings, suggestions for improvement, and descriptions of personal experiences.
  • Interest in related products and services: A record of whether you would like to receive communications regarding future events and products or services related to the event topic.

Purposes and legal bases of the data processing 

We only process your personal data when we have a lawful basis and a legitimate purpose for doing so. In particular, we process your personal data for the following purposes and under the following legal bases:


Categories of data

Legal basis 

Registering your interest and facilitating your participation in our events

  • Personal identification information
  • Contact details
  • Professional information

Legitimate interests - Art. 6 (1) (f) GDPR 

Marketing our related events and services to you

  • Personal identification information
  • Contact details
  • Interest in products and services

Legitimate interests - Art. 6 (1) (f) GDPR


Posting event content on online channels for marketing purposes

  • Photographs and recordings

Consent - Art. 6 (1) (a) GDPR; Art. 9(2)(a) GDPR

Collecting feedback to enhance the quality of future events

  • Opinions and feedback

Legitimate interests – Art. 6(1) (f) GDPR

Who we share your personal data with

We only transfer your personal data to external parties if you have consented or if this is permitted by law.

International Data Transfers

Where your data is transferred outside of the EU, we make sure that your data is the given the same level of protection, either because that country have a comparable data protection standard (Adequacy), or by using another safeguard such as an enhanced contractual agreement (i.e. Standard Contractual Clauses).

How long we keep your personal data for

We will delete your personal data as soon as the purposes for storing it mentioned in the ‘Purposes of data processing’ section above no longer apply, you object to the use of your personal data, or you revoke your previously given consent.

However, your personal data may also be stored beyond this, in particular in the following cases:

  • if there are outstanding obligations from the contractual relationship
  • if a deletion conflicts with contractual, legal or statutory retention periods.
  • for the assertion, exercise or defence of legal claims
  • if this is required under European or national law for the fulfilment of a legal obligation to which we are subject.

Your rights

You have the following rights under the GDPR:

  • right to be informed about how your data is used;
  • right of access to your personal data;
  • right to correction or rectification of your data;
  • right to request deletion of your data;
  • the right to object to the processing of your data;
  • the right to data portability.

Should you wish to exercise the above rights, please send an email to the following email address:

In most cases, we will respond to any requests to exercise your rights free of charge and within one month, if not before.

Further information on your right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out in the public interest or based on our legitimate interests.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate interests for the processing which override your interests, rights and freedoms, or the processing serves the assertion, exercise or defence of legal claims.

The objection can be made without any formalities.

Further information on your right to withdraw consent

In addition, if you have consented to the processing of your personal data, you may revoke your consent at any time. Please note, however, that the lawfulness of the data processing that took place until the revocation is not affected in this case.

How to contact our data protection officer 

The contact details of our designated data protection officer are as follows: 

DataCo GmbH
Nymphenburger Str. 86
80636 München
Tel.: 089 452459-900 
E-mail: datenschutz(at)  


If you are unhappy with any aspect of this privacy notice, or how your personal data is being processed, please contact our data protection officer.

You also have the right of appeal to a supervisory authority. The supervisory authority responsible for us is the Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg. You can reach this authority at:

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg
Lautenschlagerstraße 20
70173 Stuttgart
0711/61 55 41 – 0

This notice was created with the support of DataGuard.